Atul Ltd 2008-09

38 ii) Whether special resolutions were put through postal ballot exercise, details of voting pattern, person who conducted the postal ballot exercise: No iii) Are proposed to be conducted through postal ballot: Not applicable iv) Procedure for postal ballot: Not applicable 08. Disclosures i) The Company did not have any materially significant commercial and financial transactions with any of the related parties namely Promoters, Directors or the management and their subsidiaries or relatives, among others, that may have potential conflict with the interest of the Company at large. ii) The Company complied with the statutory provisions, rules and regulations relating to the capital markets during the last three years and stock exchanges or SEBI or any statutory authority did not impose any penalties or strictures on the Company for the said period. 09. Means of communication Half-yearly report sent to each Since the financial results are published in the newspapers as well as household of the Members displayed on the website of the Company and EDIFAR website, the results are not sent to each household of the Members Quarterly and half-yearly results Financial results of the Company are sent to the stock exchanges immediately after the Board approves. Published in The Economic Times, (English) and Gujarati daily Jaihind. The results are published in accordance with the guidelines of the stock exchanges Any website, where displayed On the website of the Company: www.atul.co.in and on the website of SEBI: www.sebiedifar.nic.in Whether it also displays official news releases Official news releases as and when issued are placed on the website of the Company The presentations made to institutional Presentation was made to analysts on July 09, 2008 and the gist of the investors or to the analysts analysts meeting was filed with the stock exchanges and displayed on the website of the Company Whether Management Discussion and Yes Analysis is a part of the Annual Report or not 10. Certification by the Chairman and Managing Director (CEO) and the President, Finance and Company Secretary Mr S S Lalbhai, Chairman and Managing Director and Mr T R Gopi Kannan, President, Finance and Company Secretary, issued a certificate to the Board as prescribed under sub-clause V of Clause 49 of the Listing Agreement. The said certificate was placed before the Board at the meeting held on May 29, 2009 in which the accounts for the financial year ended March 31, 2009 were considered and approved by the Board of Directors. 11. Role of the Company Secretary in overall governance process All Directors of the Company have access to the advice and services of the Company Secretary|Secretarial Department in ensuring an effective functioning of the Board and its Committees. The Company Secretary administers, attends and prepares minutes of the Board and the Committee proceedings in accordance with the statutory requirements as well as Corporate Governance norms.