Atul Ltd 2016-17

77 09. The Members may also note that the Notice of the 40 th Annual General Meeting (AGM) and the Annual Report for 2016-17 will also be available on the website of the Company, www.atul.co.in , which can be downloaded. The physical copies of the documents which are referred in this Notice and not attached will also be available at the registered office of the Company for inspection during normal business hours on working days on or before the date of the AGM. Even after registering for e-communication, the Members are entitled to receive communication in physical form (upon making a request for the same) by post, free of cost. 10. The Register of Directors and Key Managerial Personnel and their shareholding, maintained under the Companies Act, 2013, will be available for inspection by the Members at the Annual General Meeting. 11. The Members desiring any information relating to the accounts, are requested to write to the Company at least 7, days before the date of the Annual General Meeting (AGM) so as to enable the Management to keep the information ready and provide at the AGM. 12. In compliance with provisions of Section 108 of the Companies Act, 2013 and Rule 20 of the Companies (Management and Administration) Rules, 2014, the Company is pleased to provide to the Members facility to exercise their right to vote at the 40 th Annual General Meeting (AGM) by electronic means and the business may be transacted through remote e-voting services provided by Central Depository Services (India) Ltd (CDSL). A. The instructions for remote e-voting are as under: i) Log on to the e-voting website: www.evotingindia.com ii) Click on ‘Shareholders’ tab iii) Enter User ID as determined from the following table: User ID for the Members holding shares in dematerialised (demat) form with CDSL the 16-digit beneficiary ID User ID for the Members holding shares in demat form with NSDL the 8-character DP ID followed by 8-digit client ID User ID for the Members holding shares in physical form the folio number of the shares held in the Company iv) Enter image verification details as displayed on the screen and click on ‘Login’ v) The Members who are already registered with CDSL and have exercised e-voting through www.evotingindia.com earlier may follow the steps given below: a. Use the existing password. b. Click on the Electronic Voting Serial Number of Atul Ltd for voting. c. ’Resolution description’ appears on the voting page with ‘Yes | No’ options for voting. Select the option ‘Yes’ or ‘No’ as desired. The option ‘Yes’ implies assent and option ‘No’ implies dissent to the Resolution. d. Click on the ‘Resolutions file link’ to view the details. e. After selecting the Resolution, click on ‘Submit’ tab. A confirmation box will be displayed. To confirm vote, click on ‘Ok’ else click on ‘Cancel’. f. After voting on a Resolution, the Members will not be allowed to modify their vote. g. A print of the voting done may be taken by clicking on ’Click here to print’ tab on the voting page. h. In case a Member holding shares in demat form forgets his password, he can enter the User ID and the image verification details and click on ’Forgot password’ to generate a new one. vi) The Members (holding shares in demat | physical form) who are NOT already registered with CDSL and are using the e-voting facility for the first time may follow the steps given below: a. Register as under: » The Members who have already submitted their Permanent Account Number (PAN) to the Company | Depository Participant (DP) may enter their 10-digit alpha-numeric PAN issued by the Income Tax department. Others are requested to use the sequence number in the PAN field. The sequence number is mentioned in the attendance slip. » Enter Date of Birth (DOB) as recorded in demat account or in records of the Company for the said demat account or folio in dd | mm | yyyy format. or Enter the Dividend Bank Details (DBD) as recorded in demat account or in records of the Company for the said demat account or folio. or If the DOB or DBD details are not recorded with the DP or the Company, enter the Member ID | folio number in the DBD field as under: