Atul Ltd 2017-18

77 06. Pursuant to the Investors Education and Protection Fund Authority (Accounting, Audit, Transfer and Refund) Rules, 2016 (Rules), the Company has transferred the equity shares in respect of which dividend has not been claimed | encashed for 7 or more consecutive years to the Investor Education and Protection Fund (IEPF) of the Central Government during the financial year 2017-18. The Company keeps on sending letters to the Shareholders whose dividend has not been claimed | encashed for 7 or more consecutive years. The details of such Shareholders are posted on the website of the Company at https://www.atul.co.in/investors/unclaimed-dividends Please note that the shares transferred to the IEPF can be claimed from the IEPF Authority as per the procedure prescribed under the Rules. 07. Electronic copy of the Annual Report for 2017-18 is being sent to all the Members whose e-mail addresses are registered with the Company | Depository Participants; however, a print copy is being sent in the permitted mode to such Members who may have so requested and to the Members who have not so registered. 08. Electronic copy of the Notice, inter alia indicating the process and manner of e-voting along with attendance slip and proxy form is being sent to all the Members whose e-mail addresses are registered with the Company | Depository Participants for communication purposes unless any Member has requested for a print copy of the same. For the Members who have not so registered, physical copy of the Notice of the 41 st Annual General Meeting inter alia indicating the process and manner of e-voting along with attendance slip and proxy form is being sent in the permitted mode. 09. The Members may also note that the Notice of the 41 st Annual General Meeting (AGM) and the Annual Report for 2017-18 will also be available on the website of the Company, www.atul.co.in , which can be downloaded. The physical copies of the documents which are referred in this Notice and not attached will also be available at the registered office of the Company for inspection during normal business hours on working days on or before the date of the AGM. Even after registering for e-communication, the Members are entitled to receive communication in physical form (upon making a request for the same) by post, free of cost. 10. The Register of Directors and Key Managerial Personnel and their shareholding, maintained under the Companies Act, 2013, will be available for inspection by the Members at the Annual General Meeting. 11. The Members desiring any information relating to the accounts, are requested to write to the Company at least 7 days before the date of the Annual General Meeting (AGM) so as to enable the Management to keep the information ready and provide at the AGM. 12. In compliance with provisions of Section 108 of the Companies Act, 2013 and Rule 20 of the Companies (Management and Administration) Rules, 2014, the Company is pleased to provide to the Members facility to exercise their right to vote at the 41 st Annual General Meeting (AGM) by electronic means and the business may be transacted through remote e-voting services provided by Central Depository Services (India) Ltd (CDSL). 12.1 The instructions for remote e-voting are as under: i) Log on to the e-voting website: www.evotingindia.com ii) Click on ‘Shareholders’ tab iii) Enter User ID as determined from the following table: User ID for the Members holding shares in dematerialised (demat) form with CDSL the 16-digit beneficiary ID User ID for the Members holding shares in demat form with NSDL the 8-character DP ID followed by 8-digit client ID User ID for the Members holding shares in physical form the folio number of the shares held in the Company iv) Enter image verification details as displayed on the screen and click on ‘Login’ v) The Members who are already registered with CDSL and have exercised e-voting through www.evotingindia.com earlier may follow the steps given below: a. Use the existing password. b. Click on the Electronic Voting Serial Number of Atul Ltd for voting. c. ’Resolution description’ appears on the voting page with ‘Yes | No’ options for voting. Select the option ‘Yes’ or ‘No’ as desired. The option ‘Yes’ implies assent and option ‘No’ implies dissent to the Resolution. d. Click on the ‘Resolutions file link’ to view the details. e. After selecting the Resolution, click on ‘Submit’ tab. A confirmation box will be displayed. To confirm vote, click on ‘Ok’ else click on ‘Cancel’. f. After voting on a Resolution, the Members will not be allowed to modify their vote. g. A print of the voting done may be taken by clicking on ’Click here to print’ tab on the voting page. h. In case a Member holding shares in demat form forgets his password, he can enter the User ID and the image verification details and click on ’Forgot password’ to generate a new one.