Atul Ltd 2019-20

86 Atul Ltd | Annual Report 2019-20 Corporate Overview Statutory Reports Financial Statements 01-21 22-91 92-228 ii) After entering these details appropriately, click on ‘Submit’. iii) The Members holding shares in physical form will reach the Company selection screen. However, the Members holding shares in demat form will reach ‘Password creation’ menu and will have to enter login password in the ’new password’ field. It is strongly recommended not to share the password with any other person and take utmost care to keep it confidential. iv) The Members holding shares in physical form can use login details only for e-voting on the resolutions contained in this Notice. v) Click on the Electronic Voting Serial Number (200625006) of Atul Ltd to vote. vi) ‘Resolution description’ appears on the voting page with ‘Yes | No’ options for voting. Select the option ‘Yes’ or ‘No’ as desired. The option ‘Yes’ implies assent and option ‘No’ implies dissent to the resolution. vii) Click on the ‘Resolutions file link’ to view the details. viii) After selecting the resolution, click on ‘Submit’ tab. A confirmation box will be displayed. To confirm vote, click on ‘Ok’ else click on ‘Cancel’. ix) After voting on a resolution, the Members will not be allowed to modify their vote. x) A print of the voting done may be taken by clicking on ’Click here to print’ tab on the voting page. xi) In case the Members holding shares in demat form forget their password, they can enter the User ID and the image verification details and click on ’Forgot password’ to generate a new one. 12.1.7 Note for the non-individual Members and the Custodians: i) Non-individual Members (that is, other than individuals, Hindu Undivided Family, Non-Resident Individual) and Custodians are required to log on to www.evotingindia.com and register themselves as Corporates. ii) A scanned copy of the registration form bearing the stamp and sign of the entity will be e-mailed to helpdesk.evoting@cdslindia.com iii) After receiving the login details, a Compliance user will be created using the admin login and password. The Compliance user will be able to link the account(s) for which they wish to vote on. iv) The list of accounts will be e-mailed to helpdesk.evoting@cdslindia.com and on approval of the accounts, votes can be cast. v) A scanned copy of the Board Resolution and Power of Attorney issued in favour of the Custodian, if any, will have to be uploaded in portable document format in the system for verification by the Scrutiniser. 12.1.8 The Members can also use mobile application ‘m-Voting’ of CDSL for e-voting using their e-voting credentials. 12.1.9 The remote e-voting period commences on July 28, 2020 (at 9:00 am) and ends on July 30, 2020 (at 5:00 pm). During this period, the Members holding shares either in physical form or in demat form, as on the cut-off date of July 24, 2020, may cast their votes electronically. The remote e-voting module will be disabled by CDSL for voting after the said period. Once the votes on a resolution are cast by the Members, no change will be allowed subsequently. Only the Members who have not cast their votes through remote e-voting may cast their votes during the AGM by attending the AGM through VC by following the aforesaid process. 12.1.10 The voting rights of the Members will be in proportion to their share of the paid-up equity share capital of the Company as on the cut-off date of July 24, 2020. 12.2 The instructions for e-voting during the AGM are as under: 12.2.1 The facility for voting through ballot | polling paper will not be available. The Members attending the AGM through VC and who have not cast their votes through remote e-voting will be able to exercise their voting rights during the AGM through the e-voting facility. The Members who have already cast their votes through remote e-voting may attend the AGM, but will not be able to cast their votes again. 12.2.2 The procedure for e-voting during the AGM is same as per the instructions mentioned in Note number 12.1 for remote e-voting. i) Only those Members who will be present in the AGM through VC and have not cast their votes on the resolutions through remote e-voting and are otherwise not barred from doing so, will be eligible to vote through e-voting system available in the AGM.