Atul Ltd 2019-20

87 Notice ii) If any votes are cast by the Members through the e-voting available during the AGM without participating in the meeting through VC, then the votes cast by such Members will be considered invalid as the facility of e-voting during the meeting is available only to the Members participating in the meeting. 12.3 The Company has availed services of Cisco Webex to provide VC facility to the Members to attend the AGM in collaboration with CDSL. More than 1,000 Members, excluding promoters, large shareholders, Directors, Key Managerial Personnel, Auditors and the Chairmen of Committees of the Board, can participate in the AGM through VC on first-come-first-serve basis. 12.3.1 The instructions for attending the AGM through VC are as under: i) Log on to www.evotingindia.com during any time starting from 10:15 am on July 31, 2020. ii) Click on ‘Shareholders | Members’ tab. iii) ‘Shareholders | Members’ appears, enter user ID | verification code and click on ‘Login’ tab. If Members are not having remote e-voting login credentials then create the same by following the instructions given in Note number 12.1.6. iv) ‘Character validation was successful. Kindly enter other login details to proceed’ appears, enter password in the ‘Password’ tab and click on ‘Submit’ tab. v) ‘Member Voting Screen’ appears, click on 'Click Here' tab on Live Streaming column. vi) A message appears 'This is external link, are you sure you want to continue’, click on ‘OK’ tab to proceed. vii) ‘Event information’ appears, enter first name and last name and click on ‘Join Now’ tab. viii) ‘Meeting room joining confirmation’ appears, click on ‘Join Event’ tab. 12.3.2 The Members are encouraged to join the Meeting through laptops for better experience. 12.3.3 The Members will be required to ensure high definition web cameras and high speed internet connectivity to avoid any disturbance during the AGM. 12.3.4 The participants connecting through mobile devices | tablets | laptops using mobile hotspots may experience audio | video loss due to fluctuations in their respective networks. It is therefore recommended to use a stable Wi-Fi | LAN connection to mitigate aforesaid glitches. 12.3.5 The Members who wish to express their views | ask questions during the AGM are requested to register themselves as speakers by providing their name, demat account number | folio number, e-mail address, mobile telphone number along with questions, if any, to the Company on shareholders@atul.co.in Such requests need to reach the Company at least seven days before the date of the AGM. 12.3.6 Those Members who have registered themselves as speakers may only be allowed to express their views | ask questions during the AGM. 12.4 In case of queries or issues regarding e-voting or attending meeting through VC, the Members may refer to the ‘frequently asked questions’ and e-voting manual available at www.evotingindia.com , under ‘help’ section. The Members may also contact Mr Rakesh Dalvi, Manager, Central Depository Services (India) Ltd, 25 th Floor, A Wing, Marathon Futurex, Mafatlal Mills Compound, N M Joshi Marg, Lower Parel (E), Mumbai 400 013, Maharashtra, India, e-mail address: helpdesk.evoting@cdslindia.com, telephone: (+91 22) 23058542 | 43, or Mr Nilesh Dalwadi, Team Member, Link Intime India Pvt Ltd, 506-508 Amarnath Business Centre - 1, Umashankar Joshi Marg, Off C G Road, Ahmedabad 380 006, Gujarat, India, e-mail address: nilesh.dalwadi@linkintime.co.in , telephone: (+91 79) 26465179 | 86 | 87, or Mr S M Bhavsar, General Manager, Atul Ltd, Atul House, G I Patel Marg, Ahmedabad 380 014, Gujarat, India, e-mail address: shareholders@atul.co.in, telephone: (+91 79) 26461294 | 26463706 or Mr Ankit Patadiya, Joint Manager, Atul Ltd, e-mail address: legal@atul.co.in , telephone: (+91 2632) 230400 . 12.5 SPANJ & Associates, Company Secretaries has been appointed as the Scrutiniser to scrutinise the remote e-voting and the voting process at the AGM in a fair and transparent manner. 12.6 The Scrutiniser will within a period not exceeding three working days from the conclusion of the e-voting period unblock the votes in the presence of at least two witnesses not in the employment of the Company and make a Scrutiniser’s Report of the votes cast in favour or against, if any, and forward it to the Chairman of the Company. 12.7 The results will be declared at or after the AGM. The results declared along with the Scrutiniser’s Report will be placed on www.atul.co.in , the website of the Company and on www.evotingindia.com , the website of CDSL within two days of passing of the resolutions at the AGM and also will be communicated to the BSE Ltd and the National Stock Exchange of India Ltd.