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09. The Members may also note that the Notice of the 40
th
Annual General Meeting (AGM) and the Annual Report for 2016-17
will also be available on the website of the Company,
www.atul.co.in,which can be downloaded. The physical copies of the
documents which are referred in this Notice and not attached will also be available at the registered office of the Company
for inspection during normal business hours on working days on or before the date of the AGM. Even after registering for
e-communication, the Members are entitled to receive communication in physical form (upon making a request for
the same) by post, free of cost.
10. The Register of Directors and Key Managerial Personnel and their shareholding, maintained under the Companies Act,
2013, will be available for inspection by the Members at the Annual General Meeting.
11. The Members desiring any information relating to the accounts, are requested to write to the Company at least 7,
days before the date of the Annual General Meeting (AGM) so as to enable the Management to keep the information ready
and provide at the AGM.
12. In compliance with provisions of Section 108 of the Companies Act, 2013 and Rule 20 of the Companies (Management
and Administration) Rules, 2014, the Company is pleased to provide to the Members facility to exercise their right to vote
at the 40
th
Annual General Meeting (AGM) by electronic means and the business may be transacted through remote
e-voting services provided by Central Depository Services (India) Ltd (CDSL).
A. The instructions for remote e-voting are as under:
i)
Log on to the e-voting website:
www.evotingindia.comii) Click on ‘Shareholders’ tab
iii) Enter User ID as determined from the following table:
User ID for the Members holding shares
in dematerialised (demat) form with CDSL
the 16-digit beneficiary ID
User ID for the Members holding shares in demat form
with NSDL
the 8-character DP ID followed by 8-digit client ID
User ID for the Members holding shares
in physical form
the folio number of the shares held in the Company
iv) Enter image verification details as displayed on the screen and click on ‘Login’
v)
The Members who are already registered with CDSL and have exercised e-voting through
www.evotingindia.comearlier may follow the steps given below:
a.
Use the existing password.
b. Click on the Electronic Voting Serial Number of Atul Ltd for voting.
c.
’Resolution description’ appears on the voting page with ‘Yes | No’ options for voting. Select the option
‘Yes’ or ‘No’ as desired. The option ‘Yes’ implies assent and option ‘No’ implies dissent to the Resolution.
d. Click on the ‘Resolutions file link’ to view the details.
e.
After selecting the Resolution, click on ‘Submit’ tab. A confirmation box will be displayed. To confirm vote,
click on ‘Ok’ else click on ‘Cancel’.
f.
After voting on a Resolution, the Members will not be allowed to modify their vote.
g. A print of the voting done may be taken by clicking on ’Click here to print’ tab on the voting page.
h. In case a Member holding shares in demat form forgets his password, he can enter the User ID and the
image verification details and click on ’Forgot password’ to generate a new one.
vi)
The Members (holding shares in demat | physical form) who are NOT already registered with CDSL
and are using the e-voting facility for the first time may follow the steps given below:
a.
Register as under:
» The Members who have already submitted their Permanent Account Number (PAN) to the Company |
Depository Participant (DP) may enter their 10-digit alpha-numeric PAN issued by the Income Tax
department. Others are requested to use the sequence number in the PAN field. The sequence number
is mentioned in the attendance slip.
» Enter Date of Birth (DOB) as recorded in demat account or in records of the Company for the said demat
account or folio in dd | mm | yyyy format.
or
Enter the Dividend Bank Details (DBD) as recorded in demat account or in records of the Company for
the said demat account or folio.
or
If the DOB or DBD details are not recorded with the DP or the Company, enter the Member ID | folio
number in the DBD field as under: